NodusTechService / Project Quote Profit Calculator
Enter a quoted price alongside labour, materials, other costs and overhead to see your real profit, margin and effective hourly rate.
How to read your result
Profitis what's left of the quoted price after every cost of actually delivering the job — your own labour, materials or subcontractors, other project costs, and a share of overhead. Profit margin expresses that as a percentage of the quote.
If you entered estimated hours, effective hourly profit shows what the job is really worth per hour of your time — useful for comparing two very different-sized jobs on the same basis.
Worked example
A freelancer quotes €1,200 for a project estimated at 20 hours, costing €600 of their own labour, €150 of materials, €50 of other costs, and 10% overhead (€120). Total cost = €600 + €150 + €50 + €120 = €920. Profit = €1,200 − €920 = €280, a 23.3% margin — and €14/hour of profit on top of the €30/hour labour cost already built into the quote.
Formula
Total cost = Labour + Materials + Other costs + (Quoted price × Overhead %)
Profit = Quoted price − Total cost
Profit margin % = Profit ÷ Quoted price × 100
Good to know
A quote that looks fine on price alone can still be a bad job once your own time and a fair share of overhead are counted as real costs — this check is most useful run before you send a quote, not after you've already delivered the work.
Frequently Asked Questions
Why include my own labour cost — isn't the whole quote profit?+
If your time isn't costed into the job, the "profit" shown includes your own unpaid labour. Costing your time at a real hourly rate shows whether the job is actually worth taking, not just cash-flow positive.
What should I enter for overhead allocation?+
A rough share of your fixed running costs — rent, insurance, admin time — that this job should contribute toward. Many small businesses use a flat 10–15% of the quoted price as a starting point, then refine it against their real annual overhead.
Why is estimated hours optional?+
Profit and margin can be calculated from cost and price alone. Hours are only needed for the effective hourly profit figure — useful for comparing jobs of different sizes on the same basis.
Is this the same as a break-even calculation?+
Related but different — break-even tells you the sales volume needed to cover fixed costs overall. This tool checks one specific quote's profit before you send it, including your own labour and a share of overhead.
Need a full quoting system with profit-safety checks built in?
Business Pricing & Quote Calculator Suite — €19.99
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This calculator is provided for general information only and is not accounting, tax or financial advice.